Important Dates
Date Held – Upon inquiry you can request a date on hold. You will have a first right of refusal i.e. we’ll give you 48 hours to book if we get another inquiry on that date.
Date Secured – At time of Booking with agreement signed and 50% non-refundable deposit
Final Payment Due – 90 days prior to the event (non-refundable unless date is booked by another client)
Proof of Insurance Due – 10 days prior to the event if required (notified at time of booking if required)
Final Details – 10 days prior to the event rental request form with floorplan and timeline of event with vendor arrivals is submitted to Excelsior Events.
General Rental Information [ Print Version ]
How many guests can the space accommodate?
Stand-up cocktail receptions can accommodate 200 guests. For seated dinner receptions, we recommend not exceeding 130 guests. There is no minimum number of guests.
What is your Rental Rate?
Our rental rates vary by day of the week and are available on our Details page.
What is included in the rental rate?
Use of the event space “as is” with the following furniture included:
3 brown leather couches
7’x7’ coffee table hand-made from reclaimed wood
4 brown leather club chairs
4 rustic wooden tables made from reclaimed wood (4’x8’)
40 vineyard cross back chairs with seat cushion
Metal cocktail table with two bike pedal barstools
Large rustic wood and corrugated metal cart on castors
2 metal trash cans (1 trash, 1 recycling)
Use of built-in bar area including sink
Use of built-in projector and projector screen (Client MUST provide computer for set up at start time of rental)
Use of built-in large screen tv behind bar area - provide a USB with images to display
Use of built-in speaker system. Please note this speaker system has limited volume and is not allowed for dancing/DJ use.
Use of one hand held microphone (wireless)
Use of shared parking lot behind building
Working gas fireplace
WiFi
Coat rack
What is not included in the rental rate?
Furniture removal. If your event requires us to remove the "living room set," a $250 fee will be required. Please note the furniture must be moved by Pique staff, not clients or people associated with your event.
Additional insurance. For some events, and all Saturday events, you may be required to provide insurance coverage (typically a $200 expense). This is evaluated on a case-by-case basis and is primarily dictated by your choice of catering partner.
Planning Services. Excelsior Events does not provide event management services or coordinating for the event. We highly recommend hiring a planner to coordinate and assist with planning your logistics, time line, floorplan, vendors, decor, etc. Excelsior Events can only provide information regarding our venue.
Is there staff on site during the event?
On the day of your event, one of our team members will greet you upon arrival to the site. After the initial set up, the team member may be on site periodically or available “on call” by phone for any needs that arise during the event. During the actual event, your catering captain will serve as your main point of contact. All approved caterers have been trained to manage any venue day-of needs and have access to our team at all times. If you need more day-of support on site, we recommend hiring an event planner (see Vendors page on this site).
When can I get into the space?
The rental rate applies to the following specific time parameters:
Weekday Evening: 4pm - 11pm
Friday Evening: 4pm - Midnight
Saturday: 12pm - Midnight
Sunday Daytime: 9am - 4pm
Sunday Evening: 4pm - 11pm
Sunday Full-Day: 9am - 11pm
All set up and tear down must occur within your rental timeframe including vendors. You can book additional time for set up at $100/hour (additional time not guaranteed for every event).
Can I ship or drop things off beforehand?
If the shipment or drop off is minimally disruptive to any other day-to-day operations we can accept it. We try to be as accommodating as possible without charging the additional rental time so just ask if you have a specific request.
Do you have any additional furniture onsite available for rent?
Three high-top cocktail tables $10/table
Two 8-foot buffet-type tables $10/table
Linens for tables must be provided by client. These can be rented from one of the rental companies on our vendor page or purchased on Amazon.com.
Floorplan and Set up
Excelsior Events provides this rental request and floorplan sheet to fill out and return no later than 10 days prior to event. Our staff will arrange our furniture according to your drawn floorplan. Please provide a floorplan with all furniture/set up for event and share with other vendors. You may visit the space any time with own party during working hours to assist with planning/set up.
Is there parking available?
There is a 60-space lot directly behind the building that is shared by us, The Suburban restaurant and CrossFit SISU. Additional free parking can be found across 3rd street and east of Water Street business, behind the Excelsior Brewery. View map of of free public parking within two blocks of the event venue on our Location page.
Is there onsite security?
There is no security at the event site. If you are concerned that your event will be in need of security, please contact the South Lake Minnetonka Police Department. In addition, you can contact a private security company of your choice (can provide security personnel on an hourly basis).
Will I need insurance?
We reserve the right to require any event to obtain event insurance, most commonly applied to weddings, receptions or other private events with over 100+ guests serving food and alcohol. If we require it for your event, you will be responsible for providing proof of $1 million general liability coverage that includes bodily injury and property damage, and needs to be filed at least 30 days prior to the event. The “additional insured” needs to be listed as follows: Excelsior Events LLC, 306 Water St., Excelsior MN 55331.
Is the venue handicapped accessible?
Yes, there is a ramp leading up to the front entrance and bathrooms are ADA approved.
What do you have for restrooms?
We have a separate men’s and women’s restroom with two private stalls in each.
Are we allowed to bring in decorations?
Yes. We try to be as accommodating as possible, but will want to make sure your plans adhere to a few key parameters.
Please do not bring in confetti or glitter.
Candles with live flames are not allowed, LED candles only.
We do not allow nails in the walls or permanent items to be affixed.
We do not allow sparklers/fireworks inside, but they can be lit in the parking lot or front area (assuming they are legal).
Any hanging fixtures must be approved by our team.
Please ask if you have any questions about the use of any decorating items before making large purchases.
Food and Beverage
Do you provide food/beverages? Can we bring in our own?
No. We do not have a kitchen onsite and do not hold a catering license, which is why we have identified our preferred caterers (see Vendors page on this site). The partner you chose for catering will be responsible for providing all necessary equipment to prepare and serve the food.
We also do not hold a liquor license. For this reason, any bar services must be contracted with a company holds an offsite liquor license with licensed bartenders. No exceptions!
What is your food/beverage minimum?
Pique does not require a minimum dollar amount be spent. Our catering partners provided on our Vendors page have their own minimums that can be addressed directly with them.
Can we bring in our own beer/wine/liquor?
This request should be addressed with the catering partner you chose to work with for your event. It is mandatory that whoever serves the alcohol carries an offsite liquor license and liability insurance. No exceptions.
Are food trucks allowed?
Yes. As long as they are legally licensed to serve food and meet the necessary requirements to do so, they are allowed at our venue. They will be required to park in the back parking lot (most often directly behind the venue, just off the back steps). No food trucks are allowed to park in the front of the building, or on the side of the building along the deck.
Weddings
Can I have a ceremony and reception here? Is there an additional cost?
Depending on the guest count, we may be able to accommodate both (ideally for 85 guests or less). The only additional charges that maybe be incurred from Pique is if you decide to extend the rental time frame. However, please be sure to talk to your chosen catering partner. They may have additional charges for increased staffing and labor for "flipping" the space.
Is there a place for the bridal party to get ready?
Not really. We can show you a couple potential spaces, but they are typically off limits and available only for use by the catering partner. The restrooms would be the only guaranteed space available. Please be sure to discuss this with our team during your venue tour.
We often suggest that bridal parties contact The Bird House Inn (a quaint bed and breakfast less than a block away) for a quiet, fun space to get ready that day. birdhouseinn.com
Are there hotels nearby for guests?
There are two good choices in nearby Chanhassen - AmericInn and Country Inn & Suites. They are within a 10-15 minute drive and both offer free shuttle services. The Bird House Inn mentioned above could also accommodate a small number of guests.
